WCMC-Q human subjects research that involves collaboration with Hamad Medical Corporation (HMC) requires review and approval from the HMC Research Committee. Any research protocol that involves specimens, patients, medical records data and/or personnel/expertise from HMC must receive HMC Research Committee approval or exemption prior to initiation.

In order to assist our researchers with their submissions to the HMC Research Committee, we have arranged to have Abeer Gohar from our Research Office to serve as a liaison between WCMC-Q and HMC Research Committee. Abeer's role is as follows:

• Once the research team has completed the HMC Research Committee submission application package, to include the items listed below, Abeer will hand-submit the HMC forms on your behalf.
• All applications submitted to Abeer by a given Wednesday will be submitted to HMC Research Committee on the following Sunday. Please submit your completed application package to Abeer Gohar in room B151.
• Please note that the Research Office will accept completed application packages only. Incomplete submission packages will be returned to the Principal Investigator.
• Investigators are responsible for maintaining a copy of their submission to the HMC. WCMC-Q Research Office will not maintain copies of these submissions.
• Abeer will serve as a communication conduit between WCMC-Q researchers and IRB, and HMC Research Committee.
• She will provide general guidance on submitting protocols to the HMC Research Committee and regarding HMC Research Committee's review process.

Required elements for HMC Research Committee Submission Package:

• Completed HMC Research Proposal Submission Form
• Original signatures from PIs, Co-PIs, and co-investigators. If any of these individuals are away from Doha when you complete the application, a scanned signature is appropriate. You will be required to attach a WCMC-Q IRB appendix to the HMC consent form.
• English consent form: when collaborating with HMC, please use the HMC IRB consent form template. You will be required to attach a WCMC-Q IRB appendix to the HMC consent form.
• Arabic-language translation of the English consent form. Please contact the WCMC-Q Office of Public Affairs for assistance.
• Certification of translation
• Case report form
• Copy of PI's and co-investigators' CVs
• For research involving HMC personnel, the HMC Medical Department Chair’s approval is required.
• Review the HMC checklist for submission (included at the end of the proposal submission form) to ensure that the application package is complete.

Helpful Information Regarding HMC Research Committee Procedures and Requirements

• There are no deadlines for proposal submissions. Submissions are accepted on an ongoing basis.
• The HMC Research Committee meets weekly on every Tuesday.
• Comments or approval are sent to the PI after the review at the weekly meeting.
• Investigators are required to submit a list of recruited subjects to the HMC Research Committee on a monthly basis.
• Investigators are required to submit a progress report every six months along with a list of recruited subject during the covered period to the HMC Research Committee.
• Investigators are responsible for including a copy of the subject’s signed research informed consent form for all research involving HMC patients in the subject’s medical records.
• An immediate adverse event form should be submitted in case an incident occurs.

Additional HMC Research Committee Forms

• Research Project Extension Form (Continuing Review)
• Waiver of Informed Consent / Waiver of Signed Informed Consent Form

Contact Information

Abeer Gohar
WCMC-Q Office of Research
Phone: +974 492-8407

---

Hamad Medical Corporation Research Committee
Athletic Village, Building # 16, 4th Floor
Phone: +974439-2440
research@hmc.org.qa