The Office of the Registrar is responsible for the maintenance of student records. The office provides registration support to the Pre-Medical and Medical Programs including program scheduling,preparing grade reports, managing student policy database, and reporting statistical data. The office oversees student certification and document preparation (pertaining to the licensure of graduates). Additionally, the office is also directly involved in the residency application process – ERAS.

Mission

The mission of the Office of the Registrar is to deliver high-quality business practices, and to provide accurate data management of academic records that support the student cycle from enrollment to post graduation.

Release of Grades

As a branch campus of Cornell University, we comply with The Family Educational Rights and Privacy Act (FERPA). It is a Federal law that protects the privacy of student education records.
It is important for students to familiarize themselves with how this policy protects educational records and directory information.

To understand how FERPA is implemented at Weill Cornell Medical College in Qatar please visit the following web links:

• Cornell University Policy 4.5 - Access to Student Information
• Information and the related Student Record Privacy Statement
• To view the official policy, click Here

Directory Information

"Directory information is personal information about a student that would not generally be considered harmful or an invasion of privacy and may be released without consent. Cornell University has defined directory information to include a student's name, local address, local telephone listing, email listing, college of enrollment, major field of study, enrollment status, participation in officially recognized activities and sports, weight and height (if members of athletic teams), dates of attendance, degrees and awards received".

Academic Policies
Please refer to the Student Handbooks

• Pre-medical Handbook 
• 2010-2011 Medical Handbook 

Hours

Sunday-Thursday
7:30 AM-3:30 PM

Pre-medical

Academic Calendar

• Fall and Spring AY 12-13

Final Exam Schedules

• Spring 2012
• Fall 2013

Undergraduate Catalog
The undergraduate catalog applies until the end of summer. On the proposed website it appears as follows:

• AY 2010-2011
• Previous year catalogs are available online at here

Exam Schedules:
Will be available near the end of each semester.

Medical

Academic Calendars

• 1^st Year Calendar
• 2^nd Year Calendar
• 3^rd Year Calendar
• 4^th Year Calendar

Curriculum " Course Descriptions

• 1^st Year Calendar
• 2^nd Year Calendar
• 3^rd Year Calendar
• 4^th Year Calendar

Faculty

Grading Policy Refer to the Pre-Medical Student Handbook Grades

• How to Open the Grade Roster 
• How to Submit Grades 
• Change of Grade 
Changes in a grade may be made only to assign a grade to previously incomplete coursework or if the instructor made an error in assigning the original grade. A Change of Grade Form should be completed and signed by the instructor, then submitted to the Registrar. The Registrar will amend the student’s record to reflect the change and issue the student a revised "Grade Report".
In the event that a grade change results in a change of student status (example: the student’s GPA falls below 2.0), then the Registrar will advise the Chairperson of the Promotion and Graduation Committee for committee review.
Please note that FERPA applies when dealing with confidential student information. For more information on FERPA visit

Medical Students

Add/Drop Clerkship 
To change the times of your clerkship assigned by your track complete the following steps:

• Complete the Add/Drop Clerkship form
• Obtain appropriate signature(s)
• Submit approved Add/Drop Clerkship form to the Office of the Registrar

Independent Elective Request Form 

Independent elective evaluations are "customized" on-campus electives that are proposed by students and require sponsorship from WCMC or WCMC-Q faculty. Examples of independent electives may include:

• Lengthening or shortening the duration of an existing elective. For example, RAD.104.NY – Introduction to Clinical Imaging is a 4-week elective. If you receive permission of the sponsor to shorten it to 2 weeks (minimum) or to increase it to 6 weeks, you would be creating an independent elective.
• Independent research for which must be approved by a sponsor.
• Working with a sponsor on an elective topic that is not represented in the existing Electives Course Catalog.

Once you have acquired a sponsor for your desired independent elective, obtain signatures from both your sponsor and advisor on an Independent Elective application form. Provide a brief, descriptive title for your experience- akin to the sort of wording that would come to the left of a colon if you were giving your course a journal-type title. The signed form must be on file with the Registrar before you begin your independent experience.
The course code for independent electives is IND.801.QH. Sponsors will not accept a roster with evaluation forms for any independent electives. Therefore, it is your responsibility to complete the top section and deliver an Elective Evaluation form to your sponsor. Return it to the Registrar at the completion of your experience.
If you selected a tutorial or independent research as part of your ABS requirement, treat the experience as an independent elective and submit a completed form to the Registrar. Enter the experience into your schedule using the appropriate course code and number. Finally, provide your sponsor with an Elective Evaluation form to be returned to the Registrar at the completion of your experience.

International Elective Request form 

In addition to the electives offered at WCMC and Hamad Medical Corporation in Qatar you can select other electives. International electives must be selected in consultation with your advisor.
Once you have decided on where you would like to rotate, access the visiting student section of that institution’s website. You are responsible for following the application guidelines for the international institution and for submitting to Office of the Registrar all paperwork required by both the international site and WCMC-Q. At minimum, expect to do the following for every international elective you apply for:

• Download/upload the International site’s application, health form(s), etc.
• Print out the International Elective form. The form must be signed by you and your advisor. Your application cannot be processed until you submit the completed form.
• Complete your section of the international application and hand deliver the application along with your international elective form to the Office of the Registrar for processing.
• Allow 5-7 business days for processing all application requests.

TAKE AN ELECTIVE EVALUATION WITH YOU WHEN YOU GO ABROAD! If you are approved to participate in an International Elective, the Registrar strongly recommends that you take an elective evaluation form with you. Present the form to your supervisor at the start of your experience. Then ask him or her to complete it, as soon as you complete the elective, and return it to you in a sealed envelope with his/her signature across the seal, so that you may bring it back with you when you return to WCMC-Q.

• Unless otherwise noted in the Electives Course Catalog, the codes for electives in the United States and Canada are:
• MES.901.AW – 4 weeks
• MES.902.AW – 2 weeks
• Some international electives are listed in the Electives Catalog and have specific course numbers.
• For international electives outside the United States and Canada not listed in the Electives Catalog, use the code IND.901.AW when you schedule.

New York Eligibility

As provided by the law in New York State, a medical student is considered in the practice of medicine when performing clinical clerkships or similar function in a hospital. As a medical student, and if you are seeking to engage in clerkships for a period not to exceed 12 weeks, you must secure a letter of eligibility from the State Education Department. For the form to apply and more information got here  

Foundation and Pre-Medical Students

Course Withdrawal Please refer to the Pre-medical Student Handbook

Cross Registration

Cross Registration provides students an opportunity to expand their academic experience by registering for courses at other Education City branch campuses that include: Carnegie Mellon University in Qatar; Georgetown School of Foreign Service in Qatar; Northwestern University in Qatar; Texas A&M University at Qatar; and, Virginia Commonwealth University in Qatar.Students who are cross registered are subject to the academic regulations of the host campus.

Registration

Refer to the Pre-Medical Student Handbook It is the student’s responsibility to comply with registration policies and deadlines.

• WCMC-Q Pre-Registration

Common Services

Withdrawal from WCMCQ

If, a student decides to withdraw from Weill Cornell Medical College-Qatar (WCMC-Q), with no intention of returning, they must submit the Complete Withdrawalfrom WCMC-Q form to the Office of the Registrar. This form should be on file prior to the student’s departure. After the beginning of the 7th week, the notation "W" will be entered for the courses in which a student is registered. It is the student’s responsibility to contact the following offices prior to leaving to find out about possible implications of doing so. Any outstanding financial obligations or failure to return WCMC-Q property may result in a HOLD being placed on your academic records.

• If you are receiving financial resources from HEI: PO Box 35111 Doha, Qatar Phone: 44 651 173
• If you are receiving QF Financial Aid: Email fao@qf.org.qa, Phone: 974 44 540 400
• If you live in Qatar Foundation Housing: PO Box 5825 Doha, Qatar Phone: 974 44 803 736

Enrollment Verification

To request an enrollment verification letter, submit an email with the following information:

• University ID Number
• First and last name
• Current program and class
• Indicate Arabic, English or both
• Full name and address of the person or institution to which the enrollment verification is to be sent
• Additional details not included in the general enrollment verification letter.
E-mail your request to:Raya Irani
Or, fax your signed request to +974 4492 8522.
The Office of the Registrar will notify you by email when your letter is ready for collection.

Transcript Release

You may choose from the following options to order an official transcript:

• Visit the Office of the Registrar and complete a Transcript Release 

Office of Registrar
Weill Cornell Medical College in Qatar
Qatar Foundation - Education City
PO Box 24144, Doha, Qatar
Fax: +974 4492 8522

Transcripts will not be released with a student’s signature.

Emergency Contact

The Office of the Registrar will only use the information you provide in the event of an emergency.

Change of Name

All official academic records must reflect the name on your passport. If your name changes, complete a Change of Name  form and submit it along with a copy of your passport to the Office of the Registrar.

Consent and Release

The Office of the Registrar may receive request for information contained in a student’s academic record from a third party, such as parents, embassy, or educational establishment. The Family Educational Rights and privacy Act (FERPA) is designed to protect the privacy of a student’s educational records. The Office of the Registrar may not release this information without the student’s written consent. Please complete the Consent and Release Form if you would like to release your academic records to a third party. Return the completed and signed form to the Office of the Registrar. You may revoke the Consent and Release form  at any time by notifying the Office of the Registrar in writing.

Leave of Absence

Pre-Medical students refer to the Leave of Absence policy in the Pre-medical Student Handbook 

Medical students refer to the Leave of Absence policy under the Attendance Standards in the Medical Student Handbook 

1. Add/ Drop Clerkship
2. Change of Name
3. Complete Withdrawal from WCMCQ
4. Consent & Release
5. Course Withdrawal
6. Cross University Registration
7. Elective Evaluation
8. Emergency Contact
9. Enrollment Verification
10. Independent Elective Application
11. International Elective Application
12. Registration
13. Transcript Release

Registrar Forms

1. Add/ Drop Clerkship 
   Fill this form if you need to change the time of your clerkship assigned by your track.
   Submit to the Office of the Registrar after getting all approvals.
2. Change of Name  
   If you wish to process a change of name you must submit a Change of Name form to the Office of the Registrar. You may obtain the form at the Office of the Registrar or download it here.
   Submit the completed form to the Office of the Registrar.
3. Complete Withdrawal from WCMCQ  
   If a student decides to withdraw from Weill Cornell Medical College-Qatar (WCMCQ), with no intention of returning they must submit the Complete Withdrawal from WCMCQ to the Office of the Registrar. This form should be on file prior to the student’s departure. After the beginning of the 7th week, the notation “W” will be entered for the course(s) in which a student is registered. Please note that certain holds on a student’s account may prevent the release of academic records. It is the student’s responsibility to make certain all accounts are clear prior to departure.
4. Consent & Release 
   The Office of the Registrar may receive request for information contained in a student’s academic record from a third party, such as parents, embassy, or educational establishment. The Family Educational Rights and privacy Act (FERPA) is designed to protect the privacy of a student’s educational records. The Office of the Registrar may not release this information without the student’s written consent. Please complete the Consent and Release Form if you would like to release your academic records to a third party. Return the completed and signed form to the Office of the Registrar. You may revoke the Consent and Release form at any time by notifying the Office of the Registrar in writing.
5. Course Withdrawal 
   Students may withdraw from a full semester course up to the seventh (7th) week of the semester. Students withdrawing from courses within the withdrawal period will automatically receive a grade of W, which has no effect on the student's grade point average. It is the student's responsibility to withdraw officially from a course. Failure to withdraw formally may result in failing grades.
6. Cross University Registration 
   Cross University Registration provide students an opportunity to expand their academic experience by registering for courses at other Education City branch campuses. Students who are cross registered are subject to the academic regulations of the hosting campus.
7. Elective Evaluation 
   In order for you to receive credit for any elective, an original, completed white elective evaluation form signed and dated by the evaluator must be submitted to the Office of the Registrar. We strongly recommend that you take with you the form. Present the form to your supervisor at the start of your experience and ask him or her to complete it and return it to you in a sealed envelope with his/her signature across the seal as soon as you complete the elective, so that you may bring it back with you when you return to WCMC-Q.
   As many of you will be rotating in different electives in the States, don’t forget to take a copy of this form and get your evaluator to sign it and give it back to you when you finish your rotation.
   All elective evaluation forms must include the following information:
   • your name,
   • the course code (ABC.123.NY, etc.)
   • the name of the elective,
   • the beginning and ending date of the experience,
   • and the location at which you did the elective.
   YOU ARE RESPONSIBLE FOR ENSURING THE ELECTIVE EVALUATIONS ARE ON FILE WITH ME BY MAY 1 OF YOUR GRADUATION YEAR.
   There are two types of this form:

   Elective Evaluation -Abroad.
   Elective Evaluation -Qatar.

8. Emergency Contact 
   This form will be used only in the event of an emergency. It is important that the Emergency Contact Form remain current. Please notify the Office of the Registrar, in writing, of any changes.
9. Enrollment Verification 
   Enrollment Verification
Request for enrollment verification may be made by submitting an email with the following information:
1. University ID Number
2. First and last name
3. Current program and class
4. Indicate Arabic, English or both
5. Full Name & Address of the person or institution to which the enrollment verification is to be sent
Please email your request to: ShyRose Baloch
Subject: Enrollment Verification

Or you can fax your signed request to +974 4492 8522. The Office of the Registrar will notify you by email when your letter is ready for you to collect.

10. Independent Elective Application 
    These are “customized” on-campus electives that are proposed by students and that require the sponsorship by Weill Cornell faculty. Some examples of independent electives may include:
• Lengthening or shortening the duration of an existing elective. For example, RAD.104.NY – Introduction to Clinical Imaging is a 4-week elective. If you were to receive the permission of the sponsor to shorten it to 2 weeks (minimum) or to increase it to 6 weeks, you would be creating an independent elective.
• Independent research for which you’ve received approval of a sponsor.
• Working with a sponsor on an elective topic that is not represented in the existing Electives Course Catalog.

Once you have obtained a sponsor for your desired Independent Elective, you must obtain the signatures of both that individual and your advisor on an Independent Elective application form. Please provide a brief, descriptive title for your experience- akin to the sort of wording that would come to the left of a colon if you were giving your course a journal-type title. The signed form must be on file with the Registrar before you begin your independent experience.

The course code for independent electives is IND.801.QH.
Sponsors will not receive a roster with evaluation forms for any independent electives; so, you will be responsible for delivering to your sponsor the required Elective Evaluation form with the entire top section filled out by you. returned to the Registrar at the completion of your experience.
If you are doing a tutorial or independent research as part of your ABS requirement, you should treat the experience as an independent elective and submit to the Registrar a completed form and enter the experience into your schedule using the appropriate course code and number. You should also provide your sponsor with an Elective Evaluation form to be returned to the Registrar at the completion of your experience.

11. International Elective Application 
    In addition to the electives offered at WCMC and Hamad Medical Corporation in Qatar you can select other electives.
1. International electives must be selected in consultation with your advisor.
2. Once you have decided on where you would like to rotate, access the visiting student section of that institution’s website. You are responsible for following the application guidelines for the International institution and for submitting to Office of the Registrar all paperwork required by both the International site and WCMC-Q. At minimum, you should expect to do the following for every International elective to which you apply:


• Download/upload the International site’s application, health form(s), etc.
• Print out this International Elective form. The form must be signed by you and your advisor. Your application cannot be processed until you submit the completed form.
• Complete your section of the International site’s application and hand deliver the application and your International Elective form to Office of the Registrar for processing.
• Allow 5-7 business days for the processing of all application requests.
12. TAKE AN ELECTIVE EVALUATION WITH YOU WHEN YOU GO ABROAD! If you are approved to do an International Elective, the Registrar strongly recommends that you take with you an elective evaluation form. Present the form to your supervisor at the start of your experience and ask him or her to complete it and return it to you in a sealed envelope with his/her signature across the seal as soon as you complete the elective, so that you may bring it back with you when you return to WCMC-Q.
• Unless otherwise noted in the Electives Course Catalog, the codes for electives in the States and Canada are:
• MES.901.AW – 4 weeks
• MES.902.AW – 2 weeks
• Some International Electives are listed in the Electives Catalog and have specific course numbers.
• For International Electives outside the States and Canada not listed in the Electives Catalog, you will use the code IND.901.AW when you schedule.
13. Registration 
    Please refer to the student manual available on WCMC-Q’s website. It is the student’s responsibility to comply with registration policies and deadlines. For cross registration forms refer to Cross University Registration.
14. Transcript Release  
    You may choose from the following options to order an official transcript:
1. Visit the Office of the Registrar
2. Mail or fax a signed Request for Official Transcript to our office:

Office of Registrar
Weill Cornell Medical College in Qatar
Qatar Foundation - Education City
PO Box 24144, Doha, Qatar
Fax: +974 4492 8522

Please note the following policies regarding transcript orders at WCMCQ:
The student's signature is REQUIRED to process a transcript request; therefore, e-mail and telephone requests will not be accepted.
Certain holds on your account (Library, Finance, etc.) placed by other areas of the University, including CU in Ithaca, will prevent us from being able to fulfill your transcript request. Please ensure that your accounts are clear and all holds have been lifted.

Office Members

ShyRose Baloch Assistant Registrar Telephone: (974) 4492-8519	Maha Abdul-Ghani Administrative Assistant Telephone: (974) 4492-8512

Useful Links

Pre-Medical

• Carnegie Mellon University in Qatar (CMUQ)
• Cornell University(CU)
• Georgetown University in Qatar (GUQ)
• Northwestern University in Qatar (NWUQ)
• Virginia Commonwealth University in Qatar (VCUQ)
• Texas A&M in Qatar (TAMUQ)

Medical

• AAMC ID Verification
• Course Scheduler
• Elective Catalog
• Weill Cornell Medical College

Common

• Tuition and Fees:
• QF Financial Aid Office